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Home > Press Releases > 2006 Press ReleaseOrganisations Exposed by Slack Fax PracticesMany Australian organisations are dangerously exposed in their document and record management by overlooking the fax machine, according to Nick Abrahams, partner at Deacons law firm. Speaking at a webinar hosted today by System Solutions, Abrahams outlined the corporate risks associated with information moving in and out of organisations via fax. For a replay of this event, please visit: http://link.viostream.com/?A0612036-EE62-419B-A8CE-672224FBD649 “It is important for companies to take care in what documents are deleted. Liability could arise if companies breach statutory compliance obligations. Further, companies may be deleting information which could be of assistance if a dispute arises in the future,” said Abrahams. According to Greg Gies, Market Development Manager at Cantata Technology, fax is essential to a range of key business processes in critical functional areas including purchasing, finance, human resources, legal, and sales. “Many companies have fax machines as shared devices in public places, which contradicts many regulatory and ethical corporate governance requirements,” he explained. “Faxes arrive and leave without careful logging or routing and many are lost before reaching their intended recipient.” Retention requirements vary based on legislation, but companies
need to efficiently store and quickly produce selected documents
on demand for auditing and legal-discovery processes. There will
be significant fines and sanctions awaiting those who fail. Faxes
often fall through the cracks. According to Ivor Livingston System Solutions CEO, many organisations are integrating fax servers such as MESSAGEmanager with multi function devices and document management as a solution to the challenges of corporate governance. “With a central server managing the flow of faxed information in an electronic, not paper format, IT departments can immediately determine how that information is accepted, routed, audited and archived,“ he said. About System Solutions System Solutions customers are located in Australia, Asia Pacific, Europe, USA and Africa across industries including financial services, construction, health, government, professional services, retail, transport and ICT. More information www.syssol.com.au ### Contact:
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